Register Foreign Subsidiary

India is becoming a hotbed for Foreign Capital inflows with about $60 billion invested in 2016-17. Foreign Direct Investment(FDI) is allowed in almost all industries in India such as e-commerce, retail, real estate, hospitality, manufacturing, education, software and Information technology, energy etc.

India has recently abolished Foreign Investment Policy Board ("FIPB") - an FDI regulator which was in charge for processing and recommending FDI applications. Now almost all FDI would be processed via an automatic route which very investor friendly and faster.

The government has also allowed start-ups to issue convertible notes to non-residents under the FDI regime. Foreign companies investing in India, come and stay here due to liberal FDI and capital and profit reparation laws.

A foreign investor can invest India via 2 FDI routes automatic and approval :

The automatic route is allowed almost in all sectors of the economy. In this case, you are not required to seek permission from Reserve Bank of India (RBI) and Department of Industrial Policy Promotion (DIPP) to bring capital into India. You are just required to report to the regional RBI office within 30 days after the investment is made.

Government approval route is meant to regulate FDI flows in priority sectors. All print media, aviation, defense, food retailing, content broadcasting (FM radio) etc. fall under this category.

Options available for setting up your offshore business in India

Subsidiary company: It is a company incorporated in India with all or majority of its shares held by the foreign parent company.

Branch office: As the name suggests a Branch office will act as a branch of your existing company. It’s a very good option if your are testing waters in India.

Liasion office: A foreign company can set up a Liaison or communication office for facilitating the flow of information between head office and Indian companies and organizations. Often liaison offices are set up to run product awareness or brand building campaign for the parent organization or to execute a short duration project.

Registering a Subsidiary Company in India

Here are the prerequisites for starting a foreign company in India.

Identifying the Resident Director

A local director who is resident in India is mandatory for forming a subsidiary. Not to worry if you don’t have a local connect – you can choose a resident director from our empanelment of screened nominee directors.

Apostillation of Documents

Any document from the parent company to be submitted in India has to be legalized or apostilled at your home country. We can help you with the apostille process as well through our partners across the globe.

Now let's move to subsidiary company formation procedure:

Ground work: Once the apostilled documents are received by us, we will run it through our process of vetting and attesting.

This will followed with obtaining of Digital Signature Certificates (DSCs) for Directors and Shareholders of the proposed Subsidiary. We will help both resident directors and foreign directors to apply for Digital Identification Number (DIN) – an unique identification number issued to Directors by Ministry of Corporate Affairs.

Name Approval process: The name approval is going to be the most time consuming process if you do not have an unique name to your business. Registrar of companies may reject the names which are similar to existing name phonetically or in spelling. You may get a rejection if there are resembling trademarks or the name applied is generic in nature.

We recommend to share with us details of any global trademarks you possess for an easy approval. You may need to make changes to the name if the name opted by you is not available.

Finalising Constitutional Documents: Memorandum of Association (main objects of company, capital - shareholding pattern are covered in MoA) and Articles of Association (bye laws for the operation of the business are covered in AoA). We will draft the Memorandum or Articles of association and share with you for the review of your legal team. These documents will require apostille in the home country before submitting them to Registrar of companies.

Subsidiary Registration: Filing apostilled MoA, AoA, updating registered office of the company and paying government fees and stamp duty is the third and last step in the process. After the Registrar of Companies (RoC) finds that you have complied with all norms, Certificate of Incorporation is sent via email.

Company PAN and TAN will be emailed by Income Tax department within couple of days of incorporation.

Bank Account

Once the company is formed, we will assist you to open a current account with any nationalised banks in India. There are few banks which allows opening of an account remotely. However, most of them will require the foreign director to fly down for the KYC process.

You can bring in the initial equity capital contribution to the bank once the account is opened and operational.

Reserve Bank of India reporting

The central bank of India, will require you to file an intimation of receipt of foreign investment into the company with in 30 days of receipt of equity capital to the company. The form used for this is called Advance Reporting Form (ARF). The Reserve Bank will allot you an Unique Identification Number (UIN) if it is satisfactory with the investment you brought in.

Once the share certificates are issued, another set of intimations has to be initiated with Reserve Bank – called Foreign Currency General Permission Route aka FC-GPR reporting.

Foot notes:

These are some of compliance requirements which requires your attention while operating in India.

  • Tax

    Corporate tax: It is the Income tax on profits of a Subsidiary Company. Corporate taxes on profits in India are 40%, upto INR 10 million turnover. Profit making companies requires to pay advance corporate tax on a quarterly basis as well.

    Dividend Distribution Tax: A company is subjected to dividend distribution tax (DDT) as well when it pays dividend to its shareholders. Under the Income Tax Act, DDT is charged at the rate of 16%.

    Good and Services Tax (GST): Any business dealing in purchase and sales of goods and services in India comes under purview of Indirect Taxation. You have to enrol for GST as and when you reaches the turnover thresholds.

  • Audit

    Statutory Audit and maintenance of books of accounts is mandatory if you are running a private limited company. You have to appoint a statutory auditor once you incorporate your private limited company.

  • Compliance

    Annual reporting of financial position and operations of the company to Registrar of companies and Income Tax department is mandatory. All Indian companies that have received FDI or made overseas direct investment have to file an annual return with Reserve Bank of India as well.